Allied Health Margin Calculator

Use this calculator to estimate your per-clinician margin, breakeven point and utilisation. Enter your team's salary, charge rate and billable hours target to see how the numbers stack up. Adjust the inputs to model different scenarios across full-time and part-time staff.

Book a Discovery call
Allied Health Margin Calculator

Allied Health Margin Calculator

Estimate your per-clinician margin, breakeven point and utilisation.

Staffing & Cost
Employment Type ?Full-time is based on 5 days per week. Part-time lets you enter the number of days worked (including half days like 2.5 or 3.5). Salary and loaded cost are automatically pro-rated.
Base Salary (FTE)
?The full-time equivalent annual salary before super, leave loading or any other on-costs. For part-time staff, still enter the FTE salary. The calculator will pro-rata it based on days per week.
$
Cost Multiplier ?Applied to base salary to estimate the fully loaded cost. Includes super (12% from 2025-26), leave, WorkCover, admin support, tech and overheads. Use 1.4x for lean/remote teams, 1.5x for most providers, 1.6x for higher-overhead setups.
Revenue
Charge Rate ?The hourly rate charged to clients or funding bodies. For example, $193.99 under the current NDIS therapy price guide, or your private, Medicare, DVA or aged care rate.
$ /hr
Billable Hours Target ?The target number of billable hours per day at full capacity. Includes all billable activity: face-to-face, non-face-to-face (reports, notes, phone calls) and travel where applicable. Most providers target 5 to 6 hours per day.
hrs/day
% of Target Achieved ?The proportion of the billable hours target actually achieved. Accounts for ramp-up time, cancellations, no-shows and other lost time. New hires typically average 70-90% in their first year.
%
Results
Loaded Cost ?The true annual cost of employing this clinician: Base Salary x Multiplier (pro-rated for part-time). Includes super, leave, WorkCover, admin, tech and overheads.
$150,000
Annual Revenue ?Estimated annual revenue based on charge rate, actual billable hours and 44 billable weeks per year. Models clinical billing only; travel revenue at reduced rates would be additive.
$213,389
Gross Margin ?Annual Revenue minus Loaded Cost. A healthy Allied Health business typically targets a minimum 20% gross margin per clinician for sustainability.
$63,389
29.7% margin
Breakeven Point ?The minimum billable hours per day needed to cover the fully loaded cost. Below this point, the clinician costs more than they generate.
3.5 hrs/day
70.3% of target
Utilisation ?The proportion of total available hours (7.6 hrs/day) spent on billable work. Professional services benchmarks suggest 70-80% as the sustainable range, with 75% considered optimal.
65.8%
5.0 of 7.6 hrs
Revenue per FTE ?Total annual revenue normalised to a full-time equivalent. Useful for comparing productivity across FT and PT staff.
$213,389
Assumptions: Uses 44 billable weeks per year (accounting for 4 weeks annual leave, 2 weeks personal leave and ~2 weeks public holidays). Standard working day is 7.6 hours. All figures are exclusive of GST and are estimates for planning purposes. May vary by state, role and service model.

Related: Allied Health Margin Toolkit · Understanding Pay, Profit and Margin · Allied Health Has a Billable Hours Problem

Want help improving your margins?

If you're unsure where the biggest levers are, let's talk through it.

Book a Discovery Call